Privacy Policy

We respect your privacy and private life, but sometimes we need your Personal Data.

We consider Personal Data to be any information relating to an identified or identifiable person, in conformity with the General Data Protection Regulation (the GDPR).

This policy explains which Personal Data we use and why (the Privacy Policy). Furthermore, you will read how we store, protect and process this Personal Data.

This Privacy Policy applies to our Website formify.com (the Website) and the services or products we provide (the Services). We process your Personal Data in accordance with the GDPR and all other relevant legislation and regulations in the field of protection of Personal Data, like Dutch Telecommunications Act (Telecommunicatiewet) regarding the use of cookies (the Relevant Legislation).

Are you under the age of 16?

If you are younger than 16 years old, you need permission from your parents or legal guardian to use our Website and Services.

Processing of Personal Data

In order to provide you with our Website and Services, we process your Personal Data.

Who is the controller of your Personal Data?

We are the controller of your Personal Data within the meaning of the Relevant Legislation. At the end of this Policy, you can find our contact details .

What Personal Data do we process, on which legal basis and for which specified purpose(s)

We need some of your Personal Data in order for you to use our Website and Services.

We are allowed to process your Personal Data, because we comply with the Relevant Legislation. We lawfully process your Personal Data because:

• Processing Personal Data is necessary in order to perform our contract;
• We have to comply with a legal obligation;
• We have legitimate interests to process your Personal Data, where we have considered these are not overridden by your rights;
• You have given us consent;
• Processing is necessary in order to protect the vital interests of you or another person, or
• Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us.

We make sure that the processing of your Personal Data is adequate, relevant and limited to what is necessary in relation to the purpose for which the Data is processed.

In the table below you will read (1) which Personal Data we process (2) for which purpose(s) and (3) on which legal basis.

We shall only use your Personal Data for the following purposes or for compatible purposes. By doing so, we will not use your Personal Data in an unexpected manner.

(Personal) Data	Purpose(s)	Legal basis
Contact Data: -Company name; -First and/or last name; -Email address; -Address; -Phone number; -IP-address; -Chamber of Commerce number; -VAT number; – sales and product data	We use these Data: -To contact you; -To correspond with you; -For the delivery or performance of our Services to you;	We process these Data on the basis of: -A necessity to perform the contract -Consent
Payment Data: -Payment Data of the paying party; -Invoices; -An overview of the purcases of our Services;	We use these Data: -To send invoices; -To update our financial administration; -Platform optimization	-A necessity to perform the contract -Consent
Partner and/or supplier Data: -Company name. -First and/or last name. -Email address. -Address; -Phone number; -Chamber of Commerce number; -VAT number; -Payment Data; -Invoices; -Purchases from suppliers or partners; Product and sales data	We use these Data: platform optimization	-A necessity to perform the contract -Consent
Data for marketing and promotional reasons: -First and/or last name; -Email address; -Address; -Phone number; -Interests; -Purchase overview;	We use these Data: -For marketing and promotion; -In order to make you offers; -In order to send you our newsletter and/or updates (you can always unsubscribe from our newsletter and/or updates);	-A necessity to perform the contract -Consent
Content Data related to the Services: -Correspondence or chat messages; -Your questions about our Services; -Results; -Location Data; -IP address; data of user activity	We use these Data: -To provide you with an optimal service; -To execute our agreement;	-A necessity to perform the contract -Consent
Other Data: -Photos; -Sex; -Date of birth; -Employer	We use these Data: -To optimise our Services;	-A necessity to perform the contract -Consent
Special categories of Data:	We use these Data: N.A.	-Your explicit consent

How do we receive your Personal Data?

Personal data we receive from you:

We receive Personal Data directly from you when you submit one of our website forms.

We receive Personal Data directly from you when you or your companies administrator creates your (company) profile.

Personal Data of third parties that you provide to us:

It is possible that you provide us with Personal Data of third parties. We would like to remind you that it is your own responsibility to verify if those parties agree with the provision of their Personal Data.

Are you obliged to share your Personal Data with us?

In some cases, the processing of your Personal Data is necessary. This is relevant, for example, when we have to process your Personal Data in order to oblige to a contract with you or to provide a service to you, or to reply to you when you submit a message through our website. Without your Personal Data, we cannot provide our Service to you.

Automated individual decision-making

By using your Personal Data we can make certain decision automatically, for example deciding what products the user should get access to. We do this based on existing partnerships or the organization the user is employed. It is important that we can make these decisions, because we serve a larger number of users.

If an automated individual decision has important consequences for you, you can ask for a reassessment by one of our employees.

How do we secure your Personal Data?

We do our utmost to protect your Personal Data from being lost, destroyed, abused, altered or spread by unauthorized parties. For this reason, persons who have nothing to do with your Personal Data, do not have access to them. We ensure this by taking the following measures:

• Encryption (encoding) of digital files containing Personal Data;
• Secure network connections with Secure Socket Layer (SSL), or a comparable technology;
• Security of Personal Data in accordance with the ISO 27001 standard;
• Security of Personal Data in accordance with the ISO 27002 standard;
• The access to the Personal Data is strictly limited to the employees on a ‘need to know’ basis;
• The access to the Personal Data is secured by two-step authentication.

How long do we store your Personal Data?

We shall not store your Personal Data longer than the period in which we need them for the aforementioned purposes. We delete the Personal Data after we no longer need them for the purpose we process them for.

With whom do we share your Personal Data?

If we have a legal obligation to share your Personal Data, we will do so. This is the case, for example, if a public authority legally requires us to share your Personal Data.

Transfer

We shall process your Personal Data within the European Union. We shall only process your data outside the European Union if that country offers an appropriate level of protection for your Personal Data.

We shall never transfer your Personal Data to other countries or to other parties than those mentioned above.

How can I examine, correct or delete my personal data?

You may request us to have a look at your collected data, to correct it and/or to remove it.
Please send an email to: info@formify.com.

Links

Our website may contain links to other websites. We are not responsible for the content or the privacy protection on these websites. Therefore, we advise you to always read the Privacy Policy of those websites.

Cookies

What are cookies 
Cookies are small text files that we, Formify, send to your browser via the server of our website. These files are stored on your device by your browser. Your device gets a unique number, which enables our website to recognize the device afterwards.

Why do we use cookies? 
Cookies make sure that the website runs smoothly and that you can safely enjoy your visit. The cookies also ensure that we can see how our website is used and how we can improve it. Furthermore, our own cookies can be used to present you with targeted advertisements that match your personal interests.

Which cookies do we use?

Functional cookies
These cookies are necessary for the website to function adequately. Without these cookies, you will not be able to pay electronically. Furthermore, you will not be able to log in. On top of that, some of your indicated preferences cannot be saved without the use of cookies.

Google Analytics
To test the quality and effectiveness of our website we make use of Google Analytics. That way, we can see how the website is used and how we can improve it. Google can also use this data for its own purposes. We ask your permission for placing this analytical cookie.

Tracking cookies
We ask your permission to place tracking cookies. Based on the pages you have visited previously; we can show you advertisements that might be of interest to you.

YouTube cookies
To play videos hosted on YouTube, you may need to accept cookies from YouTube.

You can always delete or disable cookies yourself via the browser settings. No more cookies will be stored when you visit our Website. However, please note that without cookies, our Website may not function as well as it should.

Modifications to the Privacy Policy

We may modify this Privacy Policy. If we substantially modify the Privacy Policy, we shall place a notification on our Website together with the new Privacy Policy. We shall notify registered users in case of a substantial modification. If you are not a registered user, we advise you to consult the Website and this Policy regularly.

Your rights

• You have the following rights:
• You can request access to your Personal Data;
• You can request us to correct, limit or delete your Personal Data. In the event of fraud, non-payment or other wrongful acts, we can store some of your Personal Data in a register or on a blacklist;
• You can request a copy of your Personal Data. We can provide this copy to third parties at your request, so you do not have to do so yourself;
• You can object to the processing of your Personal Data;
• You can file a complaint at the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) if you are of the opinion that we wrongfully process your data;
• You can always withdraw your permission to process your Personal Data. From the moment of your withdrawal, we cannot process your Personal Data anymore.

Contact

In the event that you wish to exercise these rights, or in the event of other questions or remarks regarding our Privacy Policy, you can contact us at info@formify.com.